7 Common Text Formatting Mistakes and How to Fix Them

Why Clean Formatting Matters

Typographical mistakes distract readers and detract from the authority of your writing. Even experienced writers and content creators frequently make these seven formatting errors:

1. Double Spaces After Periods: A relic of mechanical typewriter days. Modern proportional computer fonts only require a single space after punctuation.
2. Random Capitalization for Emphasis: Do not capitalize words like "Company," "Discount," or "Services" in the middle of sentences unless they are proper nouns.
3. Inconsistent Headline Styles: Mixing Sentence case with Title Case across consecutive sections looks disorganized. Pick one style and stick to it.
4. Leaving Trailing Whitespace: Hidden spaces at line ends cause uneven alignment in emails and code.
5. Wrong Preposition Capitalization in Titles: Capitalizing words like "with," "and," and "the" inside Title Case headings violates standard style guides.
6. ALL CAPS in Body Copy: Large blocks of uppercase text are difficult to read and come across as shouting. Use bold styling instead.
7. Hyphen vs. En-Dash Confusion: Use standard hyphens for compound words and en-dashes with spaces for parenthetical thoughts.

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